Keep every sponsor licence in your care group compliant

The Sponsor Companion holds the sponsorship records for every home, licence and sponsored member of staff in your group, and tells you what has to happen next: which changes must be reported to the Home Office and by when, whose right to work or visa is expiring, where pay or hours no longer match the Certificate of Sponsorship, and which records are missing. Nothing is applied to a home until a regulated immigration adviser has approved the rule behind it, and nothing is written into a worker's file until a person has checked it.

It costs £9.99 per care home per month, whatever the number of people who need a log-in — billed once to the care group.

Create an account Immigration adviser? Sign up here

You will be asked to set up two-step verification with an authenticator app. Access to a care group is given by that group's administrator.

Illustration of three status cards in red, amber and green, a calendar, a stack of documents and a checkmark approval badge.

What it does

Homes and licences

Every home in your care group, with the sponsor licence it operates under.

Red, amber and green status for each home, so problems surface before an inspection does.
Switch between homes from one log-in. People only ever see the homes they are allowed to see.
Two people with administrator rights are needed before a new home can be added, and duplicate home names inside a group are blocked.

Duty to report deadlines

The changes you must tell the Home Office about, with a due date on each one.

Each reportable change is tracked from the date it happened against the 10 working day limit.
Every worker's next report date, plus reminders as it approaches.
Alerts and deadlines pages show what is due, what is overdue and which records are missing.

Home Office sponsor register check

Confirmation that the licence is still where the Home Office says it is.

The GOV.UK register of licensed sponsors is checked every working day morning.
Each home is matched to the register by legal entity name and shows a verified badge with the register's current rating.
You can run the check again yourself whenever the result is out of date.

CQC registration

Registration held alongside the licence, so a lapse is not missed.

A CQC register page listing every home in the group with its registration status.
A home's name and postcode are checked against CQC's registered locations and recorded as verified.
Editing a verified home's name or address clears the verification until it is checked again.

Documents and home inboxes

Papers arrive against a home, are read, and only change a record once a person approves them.

Each home has its own inbox for CoS, visa and eVisa, right to work and payroll files.
The platform reads a document and suggests values; you review and approve each one before it is saved to a worker's file.
When a document is approved, the uploader and that home's managers are told.
Files sit in private storage, visible only to the people allowed to see that home.

Payroll and salary checks

What people are actually paid, compared with what the licence says.

Payroll recorded weekly or monthly, whichever way you pay.
Pay and hours compared with the CoS, with mismatches flagged rather than quietly accepted.
A payslip can be attached to a pay period and kept with the inbox item it came from.

Rules an adviser has approved

Nothing is applied to your homes until a regulated immigration adviser has signed it off.

Each rule has to be approved for your care group before it affects a home's status.
Approving or withdrawing a rule updates home scores and open issues straight away.
Advisers work through a sign-off queue and a backlog; managers see sign-off rates, rule edits and which homes have been reviewed.

Access, two-step verification and audit trail

Who can see what, how they prove who they are, and what they did.

Roles: group administrator, compliance officer, home manager for chosen homes, viewer (read only), home owner, and workers seeing their own record.
Everyone signs in with a code from an authenticator app, checked again each week, with one-off recovery codes if a phone is lost.
Every record change, sign-in, two-step result and browser fault is logged and can be exported as CSV with sortable timestamps.

Illustration of a person at a desk checking a document against a checklist and pressing an approval stamp.

Nothing changes a worker's file until a person approves it

When a CoS, visa, right to work or payslip document reaches a home's inbox, the platform reads it and sets out what it thinks should be recorded. It does not write anything in on its own.

You check each suggested value, correct it if you need to, and approve it. Only then does the worker's file change — and the person who sent the document, along with the home's managers, is told what was accepted.

How you get started

Create an account and set up two-step verification with an authenticator app.
Add your homes. Names are checked for duplicates inside your group and, with a CQC key, against the CQC register.
Bring staff in — the downloadable template, a staff sheet import, or a CoS document that the platform reads and you approve. Duplicates are flagged with delete, overwrite or numbered-copy options.
A regulated immigration adviser signs off the rules that apply to your group. Until then those rules are shown as labels only and do not change any home's status.
Work the daily view: statuses, alerts, report deadlines, expiries and register checks. Every change you make is logged.

Who can use it

Access is decided in the database, not just in the menu you are shown, so a person sees only the homes and records their role allows.

Group administrator: Adds homes and users, hands out roles, invites clients, and sees the whole care group. Two of these are needed before a home can be added.
Compliance officer: Edits records and runs checks across the care group.
Home manager: Works the records for the homes they are assigned to, and nothing else.
Viewer: Reads the homes they are given, with no editing.
Home owner: Sees their own home and sends documents in, without an adviser account and without being able to edit the record.
Sponsored worker: Their own record: check the details, upload documents and report a change with its date.
Immigration adviser: Reviews and signs off rules for a care group using a code issued by that group. No worker access unless the group grants it.

Who can see your data and where it is held

Only your care group. Each care group's information is kept separate. No other care group can see it.
Only the people you approve. Your group administrators decide who gets a log-in, what they can do and which homes they can see. Home managers see only their own homes, and workers see only their own record.
Everyone uses two-step sign-in. Every person has to confirm a code from an authenticator app before they can see any records.
Where it is held. Records and documents are stored in a secure, private data centre in Frankfurt, inside the European Union. They are covered by European data-protection rules, which also meet UK GDPR. Documents such as passports and Certificates of Sponsorship are kept in private storage that cannot be opened from a web address.
Every change is recorded. An audit trail records who changed what and when. It is kept for two years.
Document reading. When a document is read automatically, it is used only to pull out details for you to check. It is never used to train anything.
Who is responsible. Your care group is in charge of its workers' information. KRG Capital Limited looks after it for you, as set out in the terms and conditions.

What it does not do

It is not a government service. It submits nothing to the Home Office and it is not immigration advice — you decide what is reported and when. It does not assume any responsibility for compliance, as it is only designed to assist.
It keeps three kinds of rule apart and says which is which: duties that are binding law (for example the duty under section 48 of the Borders, Citizenship and Immigration Act 2025, in force 1 October 2026), duties set out in published final guidance, and draft or unsettled interpretations, which are shown as labels only and never change a home's status.
The Home Office has no public system-to-system route for its text messages, so an SMS screenshot is read by the platform and then confirmed by a person before anything is saved.
It does not replace your own record keeping. Appendix D documents, right to work evidence and contracts stay yours to hold; the platform lists what is on file and what is missing.

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